What Is A Visitor Management System

The concept of Visitor Management refers to the process of registering and monitoring all visitors to a site.

The software and equipment used to implement this process is called a Visitor Management system.

A Visitor Management system can be as complex as an enterprise, multi-location software deployment or as simple as an adhesive visitor badge issued upon signing in. The different parts used to make up the system are going to depend on the unique needs of an individual site.

Behind every Visitor Management system is a very basic desire: a secure workplace. Ensure the right people are in the right place at the right times. Maximise productivity and ensure everyone is safe every day.

 

Why is Visitor
Management Important?

A Visitor Management system provides security in a variety of places including schools, businesses, hospitals and other public places.

At its most basic level, a Visitor Management system screens and tracks employees, visitors and contractors on a premises.

It will offer complete control over the access of one or many sites.

How Can A Visitor Management System Help You?

Healthcare

HEALTHCARE

  • Integration with HL7 health information systems
  • Real-time patient movement to direct visitors to correct patient location
  • Tracks maximum number of visitors, and banned visitors

Education

EDUCATION

  • Pre-register volunteers, substitute teachers and contractors
  • Know who is on campus and what area they are authorised to visit
  • Have vital custodial information available with one click

Defence

DEFENCE

  • Professional reception for visitors
  • Pre-registration for rapid processing of high flow areas
  • Tenants in multi-site buildings can define custom policies

Government

GOVERNMENT

  • Highest level of visitor security
  • Use custom lists to alert reception of VIPs
  • Integrate NDA, safety or conditions of entry policies

Corporate

CORPORATE + MULTI-TENANT

  • Professional reception for visitors
  • Pre-registration for rapid processing of high flow areas
  • Tenants in multi-site buildings can define custom policies

Manufacturing

MANUFACTURING + CONSTRUCTION

  • Manage contractors on-site for WHS
  • Real-time tracking of visitors in case a security breach occurs
  • Track various sites in one central location with Control Centre module

Mining

MINING + UTILITIES

  • Networking of multiple entry points
  • Rapid delivery of facility emergency evacuation lists
  • Automated contractor management
  • Audit of billed contractor hours vs on-site hours

Transport

MAJOR TRANSPORT PROVIDERS

  • Visitor identity is carefully yet efficiently verified
  • Real-time tracking of visitors in case a security breach occurs
  • Track various sites in one central location with Control Centre module

Clubs

CLUBS + ENTERTAINMENT

  • Quality and seamless installation
  • Portable and agile
  • Internal and external people management

Compare Our Solutions

TEMP BADGE LABELS

  • Easy to use physical option
  • Visual security control using colour to indicate expiration
  • Affordable and effective for all types of organisations
Temp-Bagde Labels

See how it works!

Compare Our Software Solutions

EasyLobby Logo

Single-client
  • EasyLobby Solo from HID
  • Feature-rich, yet easy to use
  • Staffed or self-register mode
  • Driver’s license scanning
  • Print custom visitor badges

PassagePoint Logo

Enterprise-level
  • Powerful software
  • Enterprise-level feature set
  • Sex offender registries
  • HL-7 integration

Whos On Location Logo

Web-based
  • Browser-based software
  • Use on iPads and PC’s
  • Manage visitors and employees
  • Contract-free plans
FEATUREEASYLOBBYWHOSONLOCATIONPASSAGEPOINT
Captures and stores visitor information
Checks visitors in and out
Keeps visitor information confidential
Contractor inductions
Employee attendance
Evacuation management
Stand-alone system (internet required)
Cloud-based system
Network capabilities
Customisable screens (fields)
Card and license scanning (for capturing personal data)
Phone capture
Bridge printing
Self-expiring badge option
Custom-printed badge option
Complete reporting capabilities v
Multiple Languages
Real-time background checks (watch list, offender database,etc)
Multiple user levels
Auto-look up (recurring visitor)
Web-pre registration
Kiosk module
Access control integration
Kiosk capabilities (iOS or Windows)

Still not sure which solution to choose?
Contact our team for a free demonstration on 1300 654 201